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As the final days and week or weeks of school wraps up, here is a quick checklist of things to do before you take a holiday break:

Invoices and Closeouts

Double check to be sure ALL Fall groups are closed out.

Make sure all Fall groups have been invoiced.

Any groups invoiced to date but not paid, please follow up with the group chairperson and/or the bookkeeper.

Midweek, send in a request to the group relations team asking for the invoice to be re-sent.

Holidays

Send a note or email or Christmas card (or something) to your Fall Sponsors thanking them for their business. A small gesture or token of appreciation goes a LONG way when building these long term relationships.

Organize and declutter. Take some time to work on those office files - get things up to date, move files from Fall 23 to Spring 24. Work on a hot list of prospects for Spring (potential) business.

Enjoy time with family and friends. Take time to unwind, relax and breathe. Make some terrific memories and enjoy some downtime if possible.

Spring 2024

Review January 2024 contracts.

Make sure everything has been submitted for January kickoffs.

Anything starting Jan 2 - 6 make sure the books ship out by 12/22/2023.

Invoices, Returned Books, and Payments

As the fall winds down, lots of groups will be closing out. There are a few important steps to ensure a smooth and efficient close out process. This will affect your commission, too.

Fill out the closeout on the chairperson portal. If you don’t know how to do this, contact sales@savearound.com and we’ll be glad to help walk you through this process.
Final orders will be processed. Remember we want to limit all groups to 2 shipments if at all possible. One initial order to get started and then a final order to fulfill everything. Small multiple shipments are costly and not efficient.
Request the invoice be sent to your sponsor and you will receive a copy, too. Follow up with your chairperson to be sure they received it and have passed it onto the bookkeeper or accounting department.
Do they have any leftover books? If so we can issue shipping labels or you can pick those up to move to another group. We need an accounting of all books.
Email Grouprelations@savearound.com to let us know the closeout information is final and to send the invoice. This signals the Group Relations team to match the system with the closeout #’s so when payment comes in it will zero out the account. If this step is missed the account may have a balance that carries over and your commission will be delayed. Help us follow up and collect payment. The sooner the group pays, the sooner you will receive your commission.

Payments: Payments should be made payable to SaveAround and mailed to the address on the invoice. DO NOT INCLUDE payments with book returns. Books go to the warehouse and a check could easily get lost in the shuffle. We can accept payment by Credit Card and you can even pay by Check on the chairperson portal as well (EFT).

Returned Books: Notify Group Relations that you need a return shipping label. Only books should be sent to the warehouse with those labels. Don’t include anything else (i.e. correspondence, payment, etc.). Only send books using those shipping labels (if applicable).

Help follow up on both - remember this is a 2-part step in the closeout process - payment AND accounting of all books - are required to close out an account.

One Hour Sprint Sales

Take time now to work on setting up one or two Sprint Sales for Spring ‘24. Sports teams are GREAT prospects because they can get the fundraising knocked out before the season starts in late February or early March (thinking baseball and/or softball). A January One Hour Sprint sale would be perfect for a quick sale to generate some funds for their upcoming season. If you have questions about the Sprint sale or how to run it, please contact sales@savearound.com.