Prom … a fun celebration in the spring that traditionally involves a dance event among juniors and seniors. Usually the junior class hosts the senior prom and so the junior class would be the target audience for the fundraiser.
Some expenses and things to consider when discussing fundraising for an upcoming prom: *venue - at school or a local venue (i.e. country club, hotel, etc) *decorations - if at the high school (gym) or commons area these can be more extensive *flowers or large arrangements in school colors *balloons (archway for senior presentation) *food - snacks, punch, etc. (budget a cost per person) *music DJ (hired person to run the event or someone from the school A/V teacher) *invitations / printed flyers / materials
So in a group where there are 250 seniors - that cost might end up to be $20-$25 per person to cover decorations, program, food, venue rental, invitations, etc. So that budget could range from $5000 - $6250. In a market where the coupon book retails for $25 that’s 400 books needed to hit the $5000 budget.
Who do you contact? *Junior Student Council (STUCO) sponsor (teacher) *Front office to find out who handles prom or coordinates it *PTO/PTA if its a 5th grade or 8th grade dance (lower grade version of prom)*Some schools have a “formal dance” or other terms instead of Prom.
Who is the right person to contact? And how do I reach them?
First, check the website for the school. Usually, there is a faculty/staff section that provides a list of staff, administration, teachers along with phone numbers and email addresses. Next, go after specific areas or groups in the school.
For example:
Sports teams and cheerleaders: contact the head coach or the athletic director.
Music: contact the band director, choir director, orchestra director, or music department chair.
Spring activities: find the lead teacher or advisor for larger groups (i.e. student council, theater, band).
Field day: start with the principal or front office and find out who to contact. The school secretary can be your best friend or not. They are the gatekeepers (usually).
Clubs: usually there are teachers who might be an appropriate sponsor (science teacher for STEM club); (English teacher for Debate or Speech club). They generally stay in the same area of their expertise with relation to clubs.
If you want to call on multiple groups in the same school, ask your current sponsors who is who. They will most likely tell you.
The Importance of an END DATE for Group Sales
Setting an end date is important in a traditional fundraiser to keep the group focused, to help make sure unsold books are returned, and to help customers understand when they will receive their books. If you have questions about end dates please contact the Group Relations Team: grouprelations@savearound.com
UPDATE - APPAREL INCENTIVE PROGRAM
*Effective January 8, 2022*
Updated information regarding the Apparel Incentive program
*Minimum of 200 sellers
*T-shirt = 3 books sold
*Long sleeve = 10 books sold
*one color print maximum
*Minimum 30 items earned or 200 total books sold (either one).
If minimum is not met, then there will be a charge of $6/t-shirt and $9/long sleeve t-shirt.
Hoodies are not available in this program. Apparel stock will vary in color depending upon availability (i.e. grey, white, etc.) Apparel sourcing may cause delivery delays (prepare your groups accordingly)
If you have any questions regarding the Apparel Incentive update for 2022, please contact sales@savearound.com
Where did the word PROM come from?
When young people began going to prom in the late 19th century, it wasn't yet a dance for high schoolers. Prom, short for “promenade,” was originally an event for college students in the northeast that had its roots in debutante balls.
Presidential Prom The highest profile prom on record is held by Susan Ford, daughter of President Gerald Ford. She hosted her prom in the White House while her dad was in Europe. Prom security was handled by the Secret Service.
Prom Budget 1.Average prom budget is approximately $1078 per family. 2.Average prom dress costs “only” $200 but can double or triple in price quickly. 3.Spray tans have surged in popularity and range in price between $25 - $70. 4.Boutonnieres run $10 - $30. 5.Prom tickets range from $20 - $250 depending upon the venue. 6.Tuxedo rentals run $60 - $200. 7.Corsages or bouquets range from $20 - $50. 8.Formal photos range from $30 - $125. 9.Stretch limousines are a preferred mode of prom transportation. 10.Proms can be more expensive than some weddings!?!?!??
Flower Fact:Corsage was the original name for the waist of a woman’s dress and a small bouquet worn at the waistline. Later this term was adopted for flowers worn around the wrist.
IDEAS, SUGGESTIONS, OR RECOMMENDATIONS FOR THE NEWSLETTER?
Do you have an idea or topic that you would like to see covered in the Community Conversation newsletter? If so, please send it to sales@savearound.com and we’ll get right on it. Remember if it is something that you would like to know more about or learn about then chances are someone else needs to know it, too.
