As you kick it into the final gear, there are a few things to remember before you cross the finish line for the Fall ‘21 season.
1. Closeouts - All groups that ran in Fall ‘21 should be closed out, sent an invoice and books returned (if applicable) before the end of December. 2. Emails - Be sure to send an email to grouprelations@savearound.com to be sure that they know the closeout is completed and to match the closeout numbers to the numbers in the system. This is an important step because if payment and books are received, but the system is not zeroed out then the account will not be closed out.
3.Commission - Rep commission will be processed when payment is received AND returned books are received in the warehouse. BOTH items must happen for the account to be totally closed out and commission to be processed.
After all of your groups are closed out and the group relations team has been notified, there are a few additional things to do before you start your holiday festivities.
A.Send a thank you note (or email) to your sponsors thanking them for their business. Ask for a referral in that note. Maybe include a business card with your contact info.
B.Help us collect payment for any outstanding groups - contact the bookkeeper directly.
C.Evaluate your Fall season and determine what was successful and not so much. Make good notes for next Fall planning.
D.Turn in any spring contracts NOW, especially for any early January kickoffs.
Popcorn
One of the supplementary product lines SaveAround offers is Popcorn. SaveAround partners with Poppin’ Popcorn company based in Michigan and who doesn’t love popcorn. A variety of delicious flavors are offered and brochures are located on the ifcsavearound.com website. The updated pricing with 21-22 pricing is posted for your use. If you have questions, please contact sales@savearound.com for more info.
Invoices, Returned Books, and Payments
Over the course of the next several weeks, we will be closing out a lot of groups that ran this Fall. There are a few important steps to ensure a smooth and efficient close out process happens and this will affect your commission, too.
A.Fill out the closeout on the chairperson portal. If you don’t know how to do this, contact sales@savearound.comand we’ll be glad to help walk you through this process.
B.Final orders will be processed. Remember we want to limit all groups to 2 shipments if at all possible. One initial order to get started and then a final order to fulfill everything. Small multiple shipments are costly and not efficient.
C.Request the invoice be sent to your sponsor and you will receive a copy, too.
D.Follow up with your chairperson to be sure they received it and have passed it onto the bookkeeper or accounting department.
E.Do they have any leftover books? If so we can issue shipping labels or you can pick those up to move to another group. We need to know the plans for any leftover books.
F.Email Grouprelations@savearound.com to let us know the closeout information is final and to send the invoice and labels if needed. This signals the Group Relations team to match the system with the closeout #’s so when payment comes in it will zero out the account. If this step is missed the account may have a balance that carries over and your commission will be delayed.
G.Help us to follow up and collect payment. The sooner the group pays, the sooner you will receive your commission.
Payments Payments should be made payable to Enjoy the City North and mailed to the address on the invoice.
DO NOT INCLUDE payments with returned books. Books go to the warehouse and a check could easily get lost in the shuffle.
We can accept payment by Credit Card if that is easier.
Returned Books Use the return shipping labels provided in the final email (with the invoice).
Only books should be sent to the warehouse with those labels. Don’t include anything else (i.e. correspondence, payment, etc.). Only send books with those shipping labels.
Help follow up on both - remember this is a 2-part step in the closeout process - payment AND leftover books - are required to close out an account.
1.Princesses and superheroes rank as the most popular costumes.
2.Why black and orange? Historically black meant death and the coming of winter while orange meant fall and fall time bonfires.
3.Skittles are the top Halloween candy.
4.In 1958, the Eisenhower’s administration was the first to decorate for Halloween at the White House.
5.Keene, NH holds the record for the most Jack O’ Lanterns on display - in 2013, there were 30,581 lit pumpkins on display.
IDEAS, SUGGESTIONS, OR RECOMMENDATIONS FOR THE NEWSLETTER?
Do you have an idea or topic that you would like to see covered in the Community Conversation newsletter? If so, please send it to sales@savearound.com and we’ll get right on it. Remember if it is something that you would like to know more about or learn about then chances are someone else needs to know it, too.
