Many groups have completed their sale from August, September and October. Close outs are underway and groups are receiving profit checks and reaping the benefits of their hard work and efforts through the fundraiser. As you go through the process of closing out these groups, please review these questions with your chairperson. This will help you and us evaluate how they did. This will also help us improve going forward into Spring sales and again for next Fall.
Total Sales: ________ (Look at year over year for repeat groups)
Were sales up or down? Why?
Lost books? ______
Up or down? Why?
How did they run their sale?
Were books sent home? (traditional)
Were links sent out? (online only)
What did the communication plan look like?
Daily or weekly emails / reminders?
Any social media pushes / strong campaign?
How could this be improved?
Did you run a prize incentive?
If yes, how did that go?
If not, is that something to consider adding in next time?
Did you ask for a referral?
Did you get it and did you sign them?
These are all key components in understanding how well the sale did (or not). This helps do a couple of things:
What things need to be repeated that are attributed to the success of this sale?
What things do not need to be repeated or anything that we need to do differently?
Other thoughts, ideas, or suggestions?
Help us help you and your groups be successful through a thorough evaluation of current sales.
Invoices, Returned Books, and Payments
As the fall winds down, lots of groups will be closing out. There are a few important steps to ensure a smooth and efficient close out process. This will affect your commission, too.
Fill out the close out on the chairperson portal. If you don’t know how to do this, contact sales@savearound.com and we’ll be glad to help walk you through this process.
Final orders will be processed. Remember we want to limit all groups to 2 shipments if at all possible. One initial order to get started and then a final order to fulfill everything. Small multiple shipments are costly and not efficient.
Request the invoice be sent to your sponsor and you will receive a copy too. Follow up with your chairperson to be sure they received it and have passed it onto the bookkeeper or accounting department.
Do they have any leftover books? If so we can issue shipping labels or you can pick those up to move to another group. We need an accounting of all books.
Email grouprelations@savearound.com to let us know the close out information is final and to send the invoice. This signals the Group Relations team to match the system with the close out #’s so when payment comes in it will zero out the account. If this step is missed the account may have a balance that carries over and your commission will be delayed. Help us follow up and collect payment. The sooner the group pays, the sooner you will receive your commission.
Payments: Payments should be made payable to Enjoy the City North and mailed to the address on the invoice. DO NOT INCLUDE payments with book returns. Books go to the warehouse and a check could easily get lost in the shuffle. We can accept payment by Credit Card and you can even pay by Check on the chairperson portal as well (EFT).
Returned Books: Notify Group Relations that you need a return shipping label. Only books should be sent to the warehouse with those labels. Don’t include anything else (i.e. correspondence, payment, etc.). Only send books using those shipping labels (if applicable).
Help follow up on both - remember this is a 2-part step in the close out process - payment AND accounting of all books - are required to close out an account.
PAPER PAPER PAPER
For those of you who have embraced digital group communication - great job! You are ahead of the curve! For those of you who are still adamant on printing PAPER parent letters.... ut oh... this will continue to be more challenging.
Paper is running low from several distributors and prices are skyrocketing with limited supplies. We anticipated this fact and have tried our best to maintain inventory and options for advanced digital communication. Please continue working with your group leaders on all aspects of digital communication: text messages, emails, social media, etc. SAVE THE
TREES!
Veterans Day was originally called Armistice Day.
In 1938 it became a legal holiday.
In 1954, it was updated to Veterans Day to allow veterans of ALL wars to
be honored.
Canada and Australia celebrate similarly on Remembrance Day.
2 million veterans served in the Korean War.
7 million veterans served in the Vietnam War.
The military draft ended in 1973.
In 2017 the states with the highest percentage of veterans were
Alaska, Maine and Montana. The highest percentage of female veterans were District of Columbia, Alaska and Virginia.
Over 325,000 of the 16 million veterans who served in WWII were alive in 2020.
November 11th was chosen because the armistice between the Allied forces and Germany went into effect at the 11th hour, on the 11th day of the 11th month in 1918.
Thank you to all of our Veterans who served our great country!!
We honor you!
IDEAS, SUGGESTIONS, OR RECOMMENDATIONS FOR THE NEWSLETTER?
Do you have an idea or topic that you would like to see covered in the Community Conversation newsletter? If so, please send it to sales@savearound.com and we’ll get right on it. Remember if it is something that you would like to know more about or learn about then chances are someone else needs to know it, too.
